Governance + Procedures
The Board of Directors of the Chemainus Business Improvement Association has been bequeathed with the authority and responsibility to direct the association on behalf of the members.
The CBIA Board holds twelve members, plus one* ex-officio (non-voting) seat occupied by the hired BIA director.
*A proposed amendment to the bylaw stands to add an addition of two ex-officio seats for not-for-profit community members ineligible for a voting seat but with key organizations within the CBIA membership bounds.
The Board’s responsibilities include:
Establishing the vision, goals, and objectives of the organization
Developing annual strategic direction
Identifying specific direction on generalized tasks
Staff direction and implementation
Liaising with Municipality on advocacy issues
Drafting the annual BIA budget and implementation
Acting as a resource for community information
The CBIA employs a business and marketing professional, the director, to drive the daily activity direction. This person is hired at the discretion of the board. It also does rely heavily on volunteers, board members and community partners to aid in the planning and execution of both campaigns and events.
To obtain a copy of the current bylaws (updated & adopted in 2018), please click here .
Funding for BIAs comes primarily from a levy on all non-residential property within the boundary of the BIA. Before a levy can be established, four basic prerequisites must be met.
There must be a fully designated Business Improvement Area
A non-trading corporation must be established
The board of directors of the corporation must submit a proposed budget to the municipal council
The municipal council must approve the budget
All of the procedures that must be followed by the BIA Corporation with respect to its budget and approvals is set forth in the BIA Act. The Act also outlines the procedure that must be used by the municipal council as it adopts its by-law imposing the levy.
Votes are weighted and account for per property lot segmentation as opposed to per lessee. Example if a building is owned on one lot but segmented into three, the standing vote accrues for one only - not three. Therefore technically the building lessee is responsible for casting the vote unless the business has a proxy capability to cast a vote on behalf of the business owner.
Taxation Term & Municipal Bylaw (2018-2021)
On May 9, 2018, the taxation bylaw was voted to be re-adopted by the Municipality of North Cowichan for a term of three years. The taxation next term revote will be on May 21st, 2021.
Sitting Board of Directors
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